How To Do A Table In Excel – Tables are probably the best thing in Excel that you haven’t used yet. Creating tables in Excel is fast. With just a few clicks (or a keyboard shortcut), you can turn your flat files into files with more quality.
In this tutorial, I will show you how to use tables (also known as table data) in Microsoft Excel. You will learn how to use all these features and work with files. Let’s start learning everything about MS Excel messages.
How To Do A Table In Excel
Tables are a powerful tool for organizing your data in Excel. Think of a table as a unique array of rows and columns in a column. You can have multiple tables on a document.
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You might think that your data in an Excel spreadsheet is already in a table, just because it is in rows and columns and everything is together. However, your data is not in a true “table” unless you have used the special Excel Data Table feature.
The flat data in the spreadsheet on the left has been converted into a table in the example on the right.
In the screen shot above, I have converted the dataset into a table in Excel. The obvious change is that the data is organized, but there is a lot of power in this.
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Tables work with data in Microsoft Excel more easily, and there is no reason not to use them. Let’s learn how to convert your data into a table and take advantage of it.
The screencast below is a tour for converting your flat file into an Excel table. I’ll show you a keyboard shortcut with a one-click option to convert your data into a table. After that, you will learn how to use all the features that make MS Excel spreadsheets even more powerful.
If you want to learn more, continue reading the instructions below for example instructions for Excel tables.
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I have posted it here for free reading. Here is a simple chart with sample data that you can use to convert to a table in Excel.
Start by clicking in a block of data in your spreadsheet. You can click anywhere in a set of data before switching to a table.
I recommend using the keyboard shortcut (Ctrl + T) to create a table faster. When you learn Excel keyboard shortcuts, you will often use these features and apply them to your work.
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Now that you’ve put your regular data into a table, it’s time to harness the power of simplicity. Learn more:
Tables make it easy to style your documents. Do not spend time to show your information, use the background color, and change the model by hand, tables provide one-click styling.
Once you have transferred your data into the table, click into it. A new Excel ribbon option called Table Tools > Design appears on the ribbon.
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Click this ribbon option and find the Table Style drop-down menu. Click the thumbnail of one of these templates to apply the selected color to your document.
With the table selected, select the Design tab of the Excel ribbon and select the Columns drop-down menu to add some formatting to your data.
Instead of spending time manually styling the data, you can use tables to clean your display data. Even if you only use the table to use the speed model, this is the best. But, there are many more things you can do with Excel tables:
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One of my favorite table features is the ability to add names to the table. This makes it easy to use tabular data in models.
Click in the table to select it. Next, click on the Design tab of the Excel ribbon. On the left side of this menu, find the table name box and type a new name for your table. Make sure it is a word (Spaces are not allowed in table names.)
With the table selected, click on the Design tab and enter its name in the left column.
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Now, you can use the name of the table when writing your formula. In the example screenshot below, you can see that I have pointed a new PivotTable to the table I created in the previous step. Instead of typing the phone number, I just typed the table name.
Best of all, if the table changes with a new row or column, it is smart enough to update the data as well.
Table names are important when you create large, dynamic Excel workbooks. This is a housekeeping step that ensures you know where your mobile data is going.
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When you type formulas in a table, they are easier to read and easier to analyze than Excel formulas.
In the example below, I’ve written a formula to calculate the hourly rate divided by the hourly rate. Note that the formula created by Excel is not “E2/D2”, but contains column names.
When you press Enter, Excel will download the formula for each row in the table. I like the pattern that the table creates when it calculates. Not only are they clean, but you don’t have to manually download the samples.
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Tables can evolve over time to include new rows or columns. When you add new data to your tables, they are updated to include the new rows or columns.
In the example below, you can see an example of what I mean. When I add a new row in column G and hit enter, the table will expand and all patterns are drawn more beautifully. This means that the table has been expanded to include this new column.
The best thing about this feature is that when you use the table in other formats, it will automatically include new rows and columns as well. For example, a PivotTable attached to an Excel table will update with new rows and columns when it is refreshed.
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When you convert data into a table in Excel, you can see that the filter button appears above each row. This gives you an easy way to limit the information you see in the spreadsheet. Click on the dropdown arrow to open the Filter box.
You can check the boxes for the files you want to remove, or uncheck the boxes to remove them from the table view.
Again, this is what makes Excel tables easy to use. You can add filtering without using a table, of course – but with so many features, it makes sense to turn it into a table.
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Subtotals are the best way to make a table useful. Turn on Totals by row by clicking on the row total.
Now, there is a drop down option at the bottom of each row to add full or alternate numbers. In the last column, click the dropdown arrow to select Average, Total, Count, or another number.
With this feature, the table becomes a data guide and review. The subtotals and other statistics at the bottom of the table will help you understand your data better.
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This subtotal will also be optimized if you use a filter. For example, if you filter for a customer, all items will be updated to show only those customers.
No matter how long you spend learning Excel, there is always more to learn and better ways to use it to manage your data. Check out these Excel tutorials to learn useful skills:
If you haven’t used tables yet, will you start using them after this tutorial? Tell me in the comments section below.
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I believe that life is too short to do one thing. In college, I studied finance and accounting but have continued to use my ideas through my work for Envato Tuts+ and other clients. During the day, I enjoy working in a financial institution, using data and analysis to make decisions. I cover a variety of topics for Tuts+, including photo editing software such as Adobe Lightroom, PowerPoint, Keynote. What I love most is teaching people how to use software to solve everyday problems, be successful in their work, and be productive. Feel free to contact me on my website.
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Advanced Excel Functions
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