How To Make Content In Word – You can often find documents with disorganized tables of contents along with navigation panes with missing heading links, unformatted styles, and poorly organized sections.
This wouldn’t be a big problem for smaller documents, but with hundreds of pages in a file, it ruins the user experience and makes it a pain to navigate from section to section. Not to mention, unformatted templates throughout the file can interfere with the overall addressing hierarchy.
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So how do you create an organized and customizable table of contents with highly customized headings and numbers? You’ll learn how in this guide.
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What we will do first is define a new list style to create custom numbering for our titles. Go to the Home tab > Paragraph section and click the Multilevel List button. Select Define a new list style.
This will open the Define New List Style window which we will use to customize the numbering style and formatting of our headings.
Name your style as you want (here MyNewListStyle) and click Format > Numbering… This will open a multi-level list editing window.
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We will only define the numbering (“1”), “a)”) and no formatting or styling will be applied at this level. We define and apply font styles and formats later.
First, replace the bracket character with a period in the number format input field. This will change the numbering format from level 1 to “1”.
Next, we will choose the second level of numbering by clicking on the number 2 in the list of levels click to modify the list.
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Change the number style for this level by clicking on the associated drop-down menu, then select 1, 2, 3, … You should get this result:
Clear the parenthesis character in the number format input field and place a period before the “1”. You should have “.1”.
Now how can I get the numbering style 1.1 for level 2? very simple! Place the mouse before “.1” in the number format input field. Then open the drop-down menu Include a level number and select Level 1.
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This will insert the numbering of level 1 before the numbering of level 2. You should get this result:
Entering numbers manually in this field will give you static numbers that will not be associated with any dynamic numbering in your document. These numbers will not be grayed out in the number format input field.
We repeat the same steps for Level 3. Select Level 3 in the Level list and click to modify it. Select the correct number style for this level from the drop-down list. Remove unwanted characters and add a period before the “1”.
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Then place the mouse before “.1” in the number format input field and open the menu Include Level Number in the drop-down menu and select Level 2. Add a period before level 2 “1” in the Number Format input field. Then open Include level number from and select Level 1. You should get this result:
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You can modify the space character after the number by clicking More >> and then continue with the number and select what you want. Here I will use Tab for all my levels.
Click the OK button and you’re done for the numbering part! You don’t need to go through these steps again because the styles you choose can be available from one Word document to another. We will talk more about this later.
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The list style should be available by clicking the Multilevel List button in the Paragraph section of the Home tab.
On the Home tab and in the Style section, click the down arrow next to the different styles available.
Give your new method a name. It is good practice to include the number of the level where this heading will apply to make it easier to follow the heading hierarchy. I name mine NewStyle1 for Level 1. Then click Edit.
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If you click OK too quickly, don’t worry—you can find and modify your style at any time in the Style section. You can edit it by right-clicking on it and clicking Edit…
Start by opening the Style Based drop-down list and selecting Heading 1 for level 1. This is an important step for Word to understand the level of the heading hierarchy. You will apply this step to each level (heading 2 for your level 2 model, heading 3 for your level 3 model…).
Then open Style for the next paragraph and choose Normal. This prevents any formatting from being automatically applied to the next lines of text you type.
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Open the Format menu and Open the Numbering menu… Make sure none are selected and click OK. This avoids any discrepancy between the numbering we specified above.
We create a template for levels 2 and 3 following the same steps. Be sure to set the numbering to zero each time. This is what I have for level 2:
Go to Home tab, Paragraph section, Multilevel list. Next, right click on the numbered list style we created in the first part and click Modify.
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Open the Numbering window by clicking Format. Select Level 1, and from the Link Level to Style drop-down menu, select the Level 1 style you created for the Level 1 title. You should get this:
Now let’s try applying our new title styles. Type Heading 1 into your document without applying any formatting.
If you already have the formatting applied, you can remove it by clicking on the paragraph and apply the normal style in the Styles section. This is useful for removing any unwanted formatting or styling you may encounter.
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Now click on the heading text 1 and click on the newly created level 1 style. This applies your level 1 style to the entire paragraph.
If you go to the View tab, you can check the navigation pane and see that “1. Heading 1” only appears as a header that you can select in the left navigation pane, which allows you to jump to it quickly.
Try our top styles too. Type simple text, place on the appropriate paragraph, and click the newly created styles to apply them. You should get something like this:
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As you can see in the right panel, all my titles appear in an organized manner with coordinated numbering. You can fold and expand it for faster portability. A search engine is also available at the top of this panel.
You can now insert a structured table of contents by going to the References tab > Table of Contents > Automatic Table 1. You should now have something like this:
You can customize this table of contents to show only headings up to a certain level by clicking Table of Contents > Custom Table of Contents > Reduce the number of display levels > OK.
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These heading styles are currently only available in this Word file. We’ll make it available every time we open Word, and we’ll also make it transferable to other people.
Open the Developer tab in Word. If you don’t see it displayed, click File > Options > Customize ribbon > Developer checkout in the left panel > OK.
In the right pane (in Document1 for me) you can see the styles available in that file. In the right pane are the styles available in Normal.dotm which allows you to store the styles that will be available every time you open Word.
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Now, if you open another file, your styles will be available directly in the Styles section. This can be useful if you want to move styles between your collection and align the structure and format of your files.
Here she is! Now you can create an organized Word document with customizable heading styles and a reliable navigation panel.
Learn to program for free. An open source curriculum has helped more than 40,000 people find work as developers. Start If you are writing a book or research paper, you may want to include a summary at the start. Most people create their OCD manually, and this is certainly one way to do it. But a manually created table takes time, is subject to formatting inconsistencies, and must be manually updated every time a section of the document changes.
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Fortunately, there’s a much easier way to work with your table of contents if you’re using Microsoft Word 2016 for Mac. Not only can Word create one based on the styles you’ve applied to your document, but you can also update things with the click of a button when your document changes. Don’t spend any more time tracking and correcting page numbers! You have no idea how excited I am about this, so let’s talk about how to create a summary in Word 2016 for Mac.
, which are special formatting that you apply to your document so that Word knows which parts of your text are headings, subheadings, paragraphs, etc. Therefore, the first step in automatically creating a summary is to ensure that the document has the appropriate styles applied.
Then go to the Word tool (or
